What is facility management?
Tools and services that ensure the sustainability, safety, and efficiency of built environments like grounds, real estate, infrastructure, and buildings are included in facility management (FM).To improve core business productivity and people’s quality of life, FM integrates people, processes, and places as an organizational function.
Start by simplifying one or more aspects of facility management:
- Lease administration:
carries out tasks related to lease portfolio management Energy management:
Optimizes and tracks energy use to save
- Energy Sustainability planning:
Ensures compliance with environmental, health, and safety (EHS) management.
- Real estate Management:
Manages the day-to-day operations of a residential or commercial property.
- Space planning and occupancy:
Allocates inventory of physical space to occupants.
- Project management and budgeting:
Reduces costs associated with workplace projects Business continuity planning (BCP) develops policies for businesses’ disaster recovery .
- Emergency response management (ERM):
Reduces facility catastrophes through planning.
- Automation of building operations:
Regulates the HVAC (heating, ventilation, and air conditioning) systems.
Regardless of whether you manufacture goods, manage production facilities, or rent commercial office space, facility management adds real value to your business through increased collaboration and operational efficacy.
Take a look how do facility management companies automate your entire maintenance process?
- Work order submissions-
What is your company’s standard procedure for reporting problems with the facility? There has to be one if there isn’t one. Requests for facilities and work order submissions should be as clear and straightforward as possible. It is essential to eliminate steps between problem identification and solution if quick results are to be achieved.
A direct means of communication for employees, for instance, is provided by a facilities-related submission form on your company’s intranet or Slack channel. It takes the place of “telephone tag,” which occurs when an employee reports a problem to their supervisor, who then contacts the facility manager by email and so on. Work order submissions are ideal for resolving issues with employee comfort and workplace hazards.
- Room reservations-
Time lost is a drain on resources, revenue, and productivity. Employees lose 60 seconds for every minute they spend searching for an appropriate workspace. A room reservation system is one of the simplest but most important best practices for facility management. Your workplace’s multiple moving parts call for dynamic and adaptable reservation systems. Automate whenever you can. SpaceIQ’s integration with Slack is a great illustration of this. The system automatically displays available spaces, room capacity, location, and booking options when you ask Slack for a meeting room. Anyone looking for that space appears to be out of luck when the room is booked. It prevents the wasting of time and annoyance caused by searching for space. Think about this: If you save 10 minutes per day on room searches, that amounts to 43 hours per year, which is more than a typical work week.
- Directory management-
Collaboration should thrive in your workplace, not only among departments but also across the entire organization. Employees need to be able to communicate with one another and work together.This begins with a current directory.
A method for keeping an open and accessible real-time directory is needed by facility managers. In the dynamic workplace of today, this presents a greater challenge. Employees are constantly moving around because of flexible workspaces and hot desks. Schedules and contact information for remote workers are different. Companies that are expanding are always hiring new employees. It should be a top priority to manage directories using an Integrated Workplace Management System. This includes automating tasks that keep directories relevant. Employees always know where to find coworkers thanks, for instance, to a check-in system that keeps track of how many hot desks are occupied. This reduces confusion and unnecessary inquiries while also increasing collaboration and productive communication.
- Emergency delegation-
Chaos is not appropriate during a crisis. In case of a fire, nasty weather conditions, or other catastrophe, an activity plan wins. Your employees should be aware of their duties and how to carry them out. Among the processes and procedures of facilities management, emergency delegation holds a central position. Begin by naming emergency leaders—individuals accountable for essential responsibilities. Use checklists or “if this, then that” steps as standard operating procedures for these tasks. The next step is to create a general, situation-based emergency response strategy. In the event of a fire, employees should exit where? What should they do in the event of an active shooter? In the event of a tornado, where are they supposed to hide? Make sure everyone is aware of the appropriate actions and develop these processes in great detail. The next step is to quiz and train everyone to make sure they are ready for anything.
Through this article you will get to know about what is facility management and how facility management companies automate your entire maintenance process? Hopefully the above information will be helpful for you. Thank you!